Job Description

Administrative Assistant (3‑Month Contract)

Compensation: $17–$18/hr

Location: 2415 South 11th St, Suite B, Kalamazoo, MI 49009

Schedule: Full-time, Onsite

Equipment: Mac-based office

Overview

We are seeking a Administrative Assistant to support daily office operations and serve as the first point of contact for all visitors. This individual will handle desk coverage, data entry, commission processing, and general administrative tasks while supporting systems such as Dotloop. The ideal candidate learns new software quickly, has strong attention to detail, and brings prior administrative experience.

Key Responsibilities

• Front desk coverage including:
• Greeting visitors
• Answering and directing phone calls
• Maintaining smooth office flow and a welcoming environment
• Data entry and maintaining accurate files and records
• Support with Loop review and contract processing through Dotloop
• Processing and depositing commission checks
• Daily office maintenance and general administrative support
• Updating internal systems and documents promptly
• Assist leadership with administrative tasks as needed

Requirements

• Previous administrative or office support experience preferred
• Tech‑savvy and able to pick up new systems quickly
• Experience with Google Suite (Docs, Sheets, Drive, Gmail, etc.)
• Must be comfortable using Mac computers only
• Strong attention to detail and organizational skills
• Professional, positive, and friendly demeanor — must be the “first face” of the office
• Excellent communication and customer service skills

Contract Details

• Type: 3‑month contract
• Pay: $17–$18 per hour
• Location: 2415 South 11th St, Suite B, Kalamazoo, MI 49009
• Environment: Fully onsite, Mac-based office

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