Job Description

Event Coordinator (Internal Corporate Events)

Shift: 8:00 AM – 5:00 PM (Monday - Friday)

Pay Rate: up to $40.00/hr (BOE)

Overview

We are seeking a highly organized and polished Event Coordinator to support internal corporate events for a global investment firm. This role serves as the central point of coordination for all internal events across the organization, ranging from small meetings to large-scale, executive-level gatherings. The Event Coordinator will manage events from initial request through execution, ensuring seamless delivery in a fast-paced, high-expectation corporate environment.

This position focuses exclusively on internal events and requires exceptional attention to detail, discretion, and the ability to manage multiple stakeholders simultaneously.

Core Responsibilities

• Own and manage internal events from request through execution , serving as the primary project manager and point of contact
• Coordinate all logistical components, including:
• Conference room booking and space planning
• Catering coordination
• Facilities setup and room reconfiguration
• IT and A/V support
• Calendar alignment and scheduling
• Manage multiple events concurrently across weeks and months, maintaining accurate timelines and priorities
• Partner closely with internal stakeholders, including:
• Senior leadership and executive offices
• Facilities
• IT and A/V teams
• Catering and external vendors (as applicable)
• Support high-profile leadership events, including executive and firm-wide meetings, with professionalism and discretion
• Anticipate issues and proactively resolve logistical challenges to ensure flawless execution
• Maintain clear, consistent communication across departments to keep workflows moving efficiently

Preferred Background & Experience

• Proven experience in corporate event planning , with events as a primary job function
• Experience within large, structured corporate environments , such as:
• Financial services
• Banking
• Investment firms
• Law firms
• Large multinational corporations
• Demonstrated experience supporting executive-level and leadership events in formal settings
• Accustomed to high standards, fast turnaround times, and executive-facing work

Key Skills & Competencies

• Exceptional organizational and multitasking abilities
• Strong project management and logistical coordination skills
• Ability to manage multiple stakeholders and competing priorities with confidence
• Calm, professional demeanor under pressure
• Strong executive presence and communication skills
• Detail-oriented with a proactive, solution-focused mindset

What This Role Is Not

• A general workplace experience or office services role with limited event exposure
• A community manager position without end-to-end logistics ownership
• A role where event planning is secondary or occasional

Event coordination must be a core responsibility , not a supporting task.

Interview Process

Candidates should be prepared for panel-style interviews involving multiple stakeholders. Success in this role requires the ability to think on your feet, communicate clearly, and demonstrate how you manage complexity and cross-functional coordination in real time.

Forrest Solutions provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.

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