Job Description

The Database and Financial Operations Associate is responsible for administrative database operations to support the finance and development departments - reports to the Donor Services Manager.

Responsibilities include:

• Accurate processing of daily donations and pledges via cash, check, credit card, direct deposit, and stock.
• Prepares timely donor acknowledgment letters, invoices, and receipts for individual, foundation, and corporate gifts and grants.
• Enter, update, and correct constituent data in the 200,000+ database to ensure accurate reports and recordkeeping.
• Create fundraising reports (various campaigns, events, and mailings) and other database reports as needed.
• Maintain records of all donations, pledges, and matching gifts in both paper and electronic formats.
• Help to reconcile donations and generate reports for the Finance Department.

Provide support for financial accounting functions, including:

• Assist in accounts payable, accounts receivable, and journal entries.
• Reconcile bank statements, petty cash, credit cards, and other expenses. Assist in annual audit.
• Additional responsibilities as assigned.

Position Requirements:

• Associate or bachelor’s degree in a related field, preferably accounting, business, or computer science.
• Preferably 3 years' database experience in a not-for-profit finance or fundraising organization.
• Proficiency in database management, preferably Salesforce and Classy fundraising platforms.
• Proficiency in Microsoft Word, Excel, and Access.
• Must be detail-oriented and able to meet deadlines.
• Ability to prepare information concisely and effectively.
• Ability to organize and prioritize work.
• Attention to detail and deadlines.
• Ability to work independently with minimal supervision.
• Excellent interpersonal skills.

Job Type: Full-time

Salary: $50,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8-hour shift
• Monday to Friday

Ability to commute/relocate:

• New York, NY 10017: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Database administration: 1 year (Preferred)
• Salesforce: 1 year (Preferred)

Work Location: In person

How to Apply

To apply please submit cover letter and resume to jobs@caringkindnyc.org. Subject line Database and Financial Operations Associate

About CaringKind

CaringKind is a leading nonprofit organization dedicated to supporting individuals, families, and communities affected by Alzheimer’s disease and related dementias. By providing compassionate care, education, and resources, we empower those impacted to navigate their journey with dignity and resilience.

CaringKind is an Equal Opportunity Employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status.

Join our team and help us raise awareness, foster compassion, and empower those affected by Alzheimer’s and related dementias. We look forward to hearing from you!

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