Executive Admin Assistant (Korean)
Work Location: Englewood Cliffs, NJ, USA (Onsite)
Top skills:
• 2-year degree or equivalent work experience
• Experience working with executives is mandatory
• Microsoft Office skill set (Presentation, Excel etc.)
• Bilingual (English/Korean) in reading, writing and speaking
• Coordination of schedules, office set up, maintaining office equipment, space planning, etc.
Summary:
The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.
Job Responsibilities:
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc,
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed
• Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions
• Liaison with customer and internal exec level
• Develop and maintain cross divisional relationships with other admin assistants
• Handle adhoc admin duties as they arise
Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Expert ability to work independently and manage ones time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• Bilingual in Korean and English
Education/Experience:
• 2 year degree or equivalent work experience
• 8-10 years’ experience required.
• Experience working with executives mandatory
KEY RESPONSIBILITES/REQUIREMENTS:
• Microsoft Office skill set (Presentation, Excel etc.)
• Bilingual (English/Korean) in reading, writing and speaking
• Coordination of schedules, office set up, maintaining office equipment, space planning, etc.
• Develop and maintain excellent working relationships with all appropriate levels within and outside the company.
• Plan, organize, and prioritize multiple assignments and projects.
• Demonstrated competency in both oral and written modes for internal and external personnel at all levels.
• Work independently and in a team environment in order to achieve personal and team goals and complete assignments within established time frames.
• Ability to work across on divisions and business areas to find solutions to problems
• Assist in events planning, including scheduling, catering, set up and break down.
• Place inventory requests for devices as needed
• Assist in ordering and tracking new hire equipment to ensure timely receipt
• Assists executive admin with various tracking spreadsheets, databases, and/or other office software records for the unit (Executives' weekly schedule, organization charts, wins reports, and presentations)
...Association of Schools and Colleges (WASC). We are in-network with Anthem, Aetna, Cigna, Kaiser Permanente, MHN, Magellan, Halcyon, and Optum, making our exceptional brand of teen treatment accessible to as many families as possible. Our guiding philosophy emphasizes...
We are looking for someone that shares in our commitment to bettering ourselves and the communities we live in. As a representative with our company, you will be responsible for meeting with our clients either virtually or in person, that have requested our help with an...
Chef de Cuisine Prose Kitchen & Bar Woodland Hills, CA About Us: Prose is a modern California restaurant focused on bold flavors, seasonal ingredients, and elevated technique. Led by acclaimed Chef David Gussin, our kitchen values creativity, precision, and a ...
Description: Park Village Pines is seeking a reliable and customer-focused Cafe & Dining Aide to join our team! In this position, you will serve food in a timely and friendly manner to the residents and staff of Park Village Pines, ensuring all food products meet safety...
...About the Company This Residential Hotel Manager is responsible for managing daily hotel operations to achieve planned goals for... ...special events that may impact occupancy and/or rates. Support sales efforts as directed by the Management and the corporate sales...