Job Description
Job #2222
We are seeking an Executive Assistant & Office Manager, to support the executive leadership team of an education tech startup. This dual-role provides high-level administrative support to the founders while ensuring smooth day-to-day operations of the company’s NYC office. The ideal candidate thrives in fast-paced environments, is proactive in anticipating needs, and brings structure to a dynamic team.
Key Responsibilities:
- Provide direct administrative support to the co-founding executive team, including calendar management, meeting coordination, and document preparation
- Coordinate internal and external meetings, including booking rooms, preparing agendas, and ensuring follow-ups
- Manage logistics for sales team and company-wide travel (flight and hotel booking, itineraries, etc.)
- Plan and coordinate company events and team offsites
- Oversee daily operations of the NYC office, including vendor relationships, inventory, and basic facilities upkeep
- Serve as a welcoming point of contact for on-site guests and candidates during in-office interviews
- Assist with light ad hoc operational tasks that support broader team efficiency
- Proactively identify ways to reduce friction and improve executive and team efficiency
- Adapt easily to a startup environment and wear multiple hats as needed
- Communicate clearly and effectively with both in-person and remote team members
- Foster a professional, welcoming, and inclusive environment in the office
Requirements:
- 5+ years of experience in executive support, office management, or operations within high-growth or startup environments
- Ability to manage complex schedules, navigate multiple priorities, and collaborate with leadership; strong judgment and discretion expected
- Highly organized and detail-oriented
- Self-starter who thrives in ambiguity and builds processes from the ground up
- Personable and confident communicator who can interact with senior leadership and team members alike
Salary: Up to $120,000/yearly & comprehensive health coverage
Location: New York City, NY. Full-time, hybrid work setting
Job Tags
Full time, Work at office, Remote work,