Job Description

Company: Araca Merchandise L.P.

Job title: Executive Assistant/Office Manager

Job Location: NYC In-office

Compensation: $60-$70K + 401k with Match + 3 weeks PTO +Medical, Dental & Vision

Benefits

The Araca Group is a leading, global entertainment & merchandising company that has been

prospering for 28 years thanks to our innovative and collaborative team members.

Araca’s employees act as brand ambassadors, creating live-event and ecommerce

merchandise experiences for some of the world’s top entertainment properties including Wicked, Beetlejuice the Musical, Bluey’s Big Play, Back to the Future the Musical, Hadestown, The Book of Mormon, Jeopardy, Wheel of Fortune, Ghostbusters, and many more.

Does working on a team developing high-quality merchandise experiences that celebrate the essence of a live experience, movie, or TV show sound exciting to you? Are you a proud “theatre nerd” who has a collection of show merchandise of your own? Are you interested in both the business and creative sides of entertainment merchandise? …Then this could be the right role for you!

Position Summary

The Executive Assistant/Office Manager acts as the central point of coordination for the office, balancing high-level administrative support for the CEO and COO with oversight of the daily NY office operations. This position supports both internal and external parties with a high level of professionalism and in a manner that reflects positively on the company.

Essential Duties and Responsibilities include:

Executive Support:

· Learn and maintain a clear understanding of overall company operations and priorities.

· Manage and optimize calendars for senior executives.

· Assist CEO and COO in managing new business opportunities and client relationships.

· Arrange complex travel, accommodations, and itineraries.

· Handle confidential information with discretion.

· Act as a gatekeeper and primary point of contact for CEO and COO.

· Develop and maintain efficient internal processes and filing systems.

· Assist with special projects, timelines, and budgets as needed

· Prepare monthly expense reports.

Office management:

· Oversee office supplies, equipment maintenance, and general office organization.

· Support HR with onboarding logistics and new-hire material preparation.

· Manage vendor relationships (e.g., cleaning, supplies).

· Liaise with building management and company executives on facility-related matters

· Coordinate office logistics, including mail and shipments

· Reception coverage including receiving guests at the NY office, answering office calls, and responding to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

· Assist in planning and executing office events and staff celebrations.

A day in the life of an Executive Assistant role:

· Attending operational meetings and taking notes in order to gain an understanding of company operations and priorities.

· Assisting and strategizing with CEO and COO on day-to-day schedules and tasks.

· Recommending solutions to potential scheduling conflicts or challenges.

· Project managing office projects.

· Anticipating upcoming needs of key executives and the office.

· Liaising diplomatically and delicately on behalf of the CEO and COO both internally and externally

Skills/Abilities:

· Professional, collaborative demeanor

· Ability to work independently, be self-directed in priority setting

· Resourceful, creative problem solver

· Detail-oriented

· Entrepreneurial and self-motivated

· Excellent written and verbal communication skills via email, memos, phone and drafting documents

· Willingness to give and receive constructive feedback in a respectful and wholistic manner

· Tech-savvy and adaptable to systems such as Zoom, Concur, and CRM tools.

Requirements:

· 1-2 years of entertainment industry experience

· 3 years of project management experience

· A proven ability to multi-task in a fast-paced and creative environment

· Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software

applications

Missing some of these requirements, but know that you’re the right fit? We encourage

you to apply and tell us why.

This job description is not all-inclusive. The Araca Group reserves the right to amend this job

overview at any time. The Araca Group is an equal opportunity employer, and all qualified

applicants will receive consideration for employment without regard to race, color, religion, sex,

sexual orientation, gender identity, pregnancy, genetic information, national origin, disability,

protected veteran status, or any other characteristic protected by law.

ABOUT US:

Founded in 1997, The Araca Group is a vertically integrated theatrical producing and

merchandising company, with offices in New York, Los Angeles, London, and Sydney.

Araca works closely with both new and established partners to activate fan engagement through

merchandise experiences. Each activation is carefully tailored to support the brand's marketing

strategy, generate revenue, and enhance the overall entertainment event. Our mission is to

excite and engage our partners' audiences by delivering the highest quality products through

innovative and strategic distribution channels. For more information go to

Industry: Entertainment

Employment Type: Full-time

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