Job Description

Position Title: Financial Coordinator

Location: Fully Remote (occasional on-site visits required to Manhattan, NY; candidates in the tri-state area preferred)

Employment Type: 6-month contract with potential for extension or full-time conversion

Position Summary

The Financial Coordinator plays a key role in supporting the financial operations of oncology clinical trials. This individual ensures fiscal compliance with sponsor and institutional guidelines, manages trial-related financial processes, and supports the broader clinical research finance team in maintaining accuracy, transparency, and efficiency across all financial activities.

The ideal candidate will have a strong foundation in finance or accounting, exceptional Excel skills, and the ability to manage multiple priorities in a fast-paced, team-oriented environment. Prior experience in healthcare or clinical research finance is preferred, but training on clinical trial-specific processes will be provided.

Key Responsibilities

Clinical Trial Financial Management

• Oversee the day-to-day financial administration of assigned oncology clinical trials, ensuring adherence to approved budgets and sponsor terms.
• Review study budgets and contracts to understand all financial obligations and ensure proper billing and reimbursement.
• Track and reconcile monthly financial activity using internal systems; investigate discrepancies and validate all claim details for accuracy.
• Authorize departmental charges to assigned trials and process payments to external research service providers.
• Arrange payments for human subject services and travel reimbursements in accordance with study budget terms.
• Create and issue accurate invoices to sponsors; track payment status and follow up to ensure timely receipt and application of funds.
• Reconcile closed trials, ensuring appropriate account closeout procedures are followed and excess revenue is properly transferred.

Reporting and Analysis

• Prepare ad-hoc financial reports and forecasts to assist leadership and disease program teams with budget planning and decision-making.
• Support the preparation of annual expense budgets for clinical research operations by projecting direct and indirect costs and fee revenues.

Operational and Administrative Support

• Coordinate with clinical and financial staff to ensure timely data entry, billing, and reporting.
• Manage vendor setup, requisition submissions, and invoice approvals in accordance with institutional financial systems.
• Assist in maintaining consistent financial and billing processes across trials.
• Participate in special projects and other assigned duties to support departmental goals.

Requirements

Minimum Qualifications

• Bachelor’s degree in Accounting, Business Administration, Healthcare Administration, or a related field.
• At least 2 years of progressively responsible experience in finance, accounting, or budget management (or equivalent combination of education and experience).
• Strong working knowledge of accounting principles and practices.
• Advanced Excel proficiency, including pivot tables, VLOOKUPs, and formulas.
• Excellent written and verbal communication skills.
• High attention to detail and organizational ability; able to manage multiple projects simultaneously.
• Collaborative mindset with the ability to work effectively within a small, high-performing team.
• Demonstrated interest in healthcare, research, or clinical operations.

Preferred Qualifications

• Experience managing clinical trial budgets or related financial activities.
• Familiarity with regulatory and compliance requirements for clinical research.
• Working knowledge of financial software systems (e.g., PeopleSoft, Business Intelligence tools, or equivalent platforms).
• General understanding of medical or clinical terminology.

Key Attributes and Core Values

• Displays professionalism, reliability, and accountability in all responsibilities.
• Demonstrates adaptability and a proactive attitude in a high-volume environment.
• Values accuracy, transparency, and integrity in financial work.
• Maintains a team-first approach, supporting peers during high workload periods (“all hands on deck” culture).
• Strives for continuous improvement and professional growth within the organization.

Additional Details

• Work Environment: Remote business office setting; occasional in-person meetings required.
• Workload: High volume; may manage financial components for 300+ active clinical trials.
• Growth Opportunities: Upward mobility available; advancement based on performance and evolving departmental needs.

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