Job Description

About the Company : We are seeking a highly organized and detail oriented Legal Assistant/Paralegal to join our collaborative legal team. This position plays a critical role in supporting all aspects of the company’s legal operations, requiring confidentiality, initiative, and the ability to work independently in a fast paced environment.

About the Role : This full-time Legal Assistant/Paralegal in office position provides direct support to the Senior VP & General Counsel and Corporate Counsel, resolving a variety of daily issues. The role requires a high degree of independence, flexibility, creativity, and latitude, relying on experience and judgment to plan and accomplish goals. The successful candidate will manage confidential and time-sensitive materials, prioritize and manage multiple tasks simultaneously, and consistently follow through on issues within established deadlines. This position involves a wide range of responsibilities, including legal document preparation and management, real estate transaction support, administrative tasks, and event coordination.

Responsibilities :

• Provide comprehensive legal and administrative support to the in-house counsel and development team.
• Prepare, draft, and proofread legal documents including contracts, purchase and sale agreements, easements and other real estate related documents, as requested.
• Prepare closing books and files (loans & acquisitions).
• Review and process legal entity invoices.
• Coordinate document execution, notarization, and recordation as needed.
• Assist with all aspects of real estate transactions. Review, edit, and approve lot closing documents. Manage real estate files (electronic & originals), including central filing and document retention.
• Assist with land acquisition and disposition transactions, including due diligence and review of title commitments and other ancillary documents.
• Schedule meetings (live and virtual), including monitoring meetings as requested.
• Coordinate travel, and prepare meeting materials.
• Process and code invoices and office bills, as requested.
• Process expense report approvals and prepare expense reports.
• Coordinate events for JDC as requested, including sponsorships and table events.
• Follow through on issues in a timely manner and follow up on open items within stated deadlines.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Communicate effectively with internal teams, outside counsel and external partners.

Qualifications :

• Legal Assistant or Paralegal Certificate (Approved by the American Bar Association) preferred.
• Prior experience as a legal assistant or paralegal required.
• Familiarity with real estate transactions/closings and survey/title reviews is preferred.
• Strong organizational skills and detail-oriented approach are essential.
• Ability to manage multiple tasks effectively.
• Ability to remain composed under pressure, and to be a resourceful self-starter with a professional mindset.
• Ability to work independently and proactively.
• Strong professional communication skills, (both written and oral), and excellent time management skills are necessary. Concise and timely communication is key.
• Demonstrated positive attitude and ability to be a flexible team player.

Required Skills :

• Technical Skills: Advanced knowledge of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, TEAMS) are required.
• Proficiency in Adobe (redlining, document comparison, and form creation) and other database management and accounting systems.
• Soft Skills: Excellent communication (written and verbal), interpersonal, organizational, time management, and problem-solving skills.
• Highly organized and capable of managing multiple priorities, and meeting deadlines.
• Strong attention to detail and accuracy.
• Fast learner with the ability to work independently, and proactively.
• High degree of professionalism, strong work ethic, and a commitment to confidentiality.

Equal Opportunity Statement : We are committed to diversity and inclusivity.

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