Office Admin & Executive Personal Assistant Job at Confidential, Orange County, CA

S016dG5QWHZMRHNIUmtNZUhSdmE3cVJCd3c9PQ==
  • Confidential
  • Orange County, CA

Job Description

Position Details: We are looking for a highly capable, self-motivated, and detail-oriented Office Administrator & Executive Personal Assistant to the CEO who ensures seamless operations at our Irvine HQ and the CEO’s personal residence. This hybrid role requires a strong systems thinker, who can independently solve problems, learn quickly, and take initiative. The ideal candidate brings emotional intelligence, accountability, and a proactive approach to both administrative and personal assistant duties.

What You'll Do:

Office Administration & Workplace Support

  • Own the front-of-house experience and ensure a polished, welcoming environment.
  • Manage supply inventory, vendor coordination, facility upkeep, and meeting room logistics.
  • Assist in new hire welcome processes and company event coordination.
  • Maintain tidy, organized workspaces and reinforce operational policies.

Executive & Administrative Support

  • Manage a dynamic calendar, coordinate travel, and handle confidential projects.
  • Run point on meal coordination, small errands, and miscellaneous requests during in-office hours.
  • Act as a reliable gatekeeper and buffer for scheduling conflicts and communications.
  • Track expenses, manage account details (e.g., toll road, subscriptions), and reconcile reports.

Personal Support (Residence & Errands)

  • Coordinate residential service providers and ensure upkeep of key household spaces.
  • Handle recurring errands: grocery shopping, dry cleaning, local pickups/drop-offs.
  • Maintain a running schedule of appointments, services, and home-based tasks.
  • Support the planning of small private events and seasonal gatherings (1–2 per year).

Special Projects

  • Take on one-off assignments with full ownership and attention to detail.
  • Execute on tasks ranging from vendor research to gift purchasing and logistics management.
  • Deliver timely, polished results with minimal follow-up.

What You Bring:

  • 2+ years of experience supporting senior-level executives in a hybrid personal/professional role.
  • Proven ability to grasp technical tools and systems quickly and operate them with confidence (i.e. Slack, Teams, Google Workspace, Microsoft Office, etc.).
  • High level of personal accountability, follow-through, and self-direction.
  • Strong critical thinking and problem-solving skills, you don't just flag problems, you solve them.
  • Exceptional discretion, maturity, and professional judgment.
  • Friendly and clear communication style, both verbal and written.
  • A valid driver’s license and reliable vehicle for errands and off-site support.

Why This Role Is Unique:

You won’t just support an executive, you’ll become a key part of how their life runs. You’ll need to be sharp, responsive, emotionally intelligent, and systems-savvy. In return, you’ll be trusted with meaningful responsibilities, encouraged to lead processes, and work in a dynamic environment that rewards excellence.

Job Tags

Seasonal work, Work at office, Local area, Work from home,

Similar Jobs

4square Medical Staffing

Mammo Tech-Vinings GA, Weekend Shift Sat & Sun 7a-5:30pm $1000/wk Job at 4square Medical Staffing

 ...information regarding job responsibilities on a routine basis. Candidate must be able to explain or give directions to maintain goodwill, and obtain cooperation with all contacts. Must possess the ability to function independently and under pressure while still... 

NATURAL HME HOUSEHOLD (THAILAND) CO., LTD.

Chinese, English and Thai translators Job at NATURAL HME HOUSEHOLD (THAILAND) CO., LTD.

The company is in Thailand and requires Chinese, Thai and English translations

24 Seven Talent

Product Copywriter Job at 24 Seven Talent

24 Seven is partnering with a well-known company to help them find a Product Copywriter to join their team in this hybrid position. This is a part time, 4 month contract working up to 25 hours/week. Client has a preference for candidates local to Portland, OR and able to...

Direct Push Analytical

Environmental Driller Job at Direct Push Analytical

 ...with a variety of drilling techniques, locations, and equipment. You will be trained by our DPA Team of managers and drillers with Geology and Environmental Science degrees and over 50 years of combined drilling experience. License/Certification: Valid Drivers... 

ServiceNow, Inc.

Sr. Manager Solution Consulting - AMS Job at ServiceNow, Inc.

It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today - ServiceNow stands as a global market leader, bringing innovative AI-enhanced technology to over 8,100 customers...