Job Description

Property Manager

Santa Clara, CA 95054

• Salary: $90,000 – $110,000

ESSENTIAL JOB FUNCTIONS AND SPECIFIC RESPONSIBILITIES:

Reporting Relationship:

• Reports directly to the Vice President or Senior Property Manager

General Responsibilities:

• Responsible for all management aspects of the assigned properties, including operations, financials, and tenant relations

Property Maintenance:

• Conduct regular inspections to ensure high-quality appearance and recommend maintenance/upgrades
• Collaborate with the Property Administrator to prepare, request, and maintain service contracts, purchase orders, and work orders
• Pre-qualify contractors, prepare bid packages, review/award contracts, manage certificates and warranties, and oversee contracted work
• Coordinate refurbishment of premises for leasing and maintain vacant spaces for marketing

Tenant Relations:

• Attend move-in meetings and present materials
• Manage move-in and post-move-in processes to ensure tenant satisfaction
• Coordinate Tenant Improvements when required
• Serve as the primary tenant contact and maintain consistent communication
• Visit tenants at least twice a year and ensure compliance with insurance and hazmat requirements
• Review construction requests and notices of non-responsibility
• Conduct tenant closure inspections and final accounting with Property Accountant

Financial Responsibilities:

• Ensure timely collection of rent and apply late fees as needed
• Process three-day notices as necessary
• Review and approve monthly rent rolls, rent-up, and tenant statements
• Prepare annual budgets and reforecasts
• Approve invoices up to the designated limit and monitor operating expenses against budget
• Prepare monthly financial reporting and conduct CAM reconciliation analysis
• Respond to ownership and asset manager inquiries as needed

General Duties:

• Ensure accuracy of status reports
• Participate in weekend on-call rotation
• Understand all properties and emergency procedures
• Respond to emergencies and perform admin tasks for VP as needed
• Serve as backup for Assistant Property Manager and/or Property Administrator
• Engage in departmental projects and support broader property management team

Scope of Responsibility and Authority:

• The Property Manager supports day-to-day implementation of policies and programs that ensure well-managed, well-maintained buildings, with a focus on tenant satisfaction, safety, and alignment with ownership goals

REQUIREMENTS:

• Full-time position
• Active CA Real Estate License
• Minimum 4+ years of Commercial Real Estate Property Management experience
• Proficiency in MS Word, Excel, Outlook, and PowerPoint
• Familiarity with Kardin or similar budgeting software
• Strong prioritization, multitasking, and communication skills
• High confidentiality, initiative, and teamwork orientation

PHYSICAL REQUIREMENTS:

• Lift and carry up to 25 pounds
• Ability to stoop, bend, kneel, climb, and reach regularly
• Frequent stair climbing
• Ability to sit for extended periods and use standard office equipment
• Adequate vision, hearing, and manual dexterity for communication and equipment operation

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

req25-00462

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