Job Description

The Site & Production Coordinator manages all administrative, logistical, and technical aspects of roofing projects to ensure smooth execution from contract to close-out. This role bridges the office and field by coordinating scheduling, permits, and materials, while also verifying quality, preparing supplements, and completing accurate material take-offs. The Coordinator plays a key role in protecting project margins, minimizing delays, and ensuring client satisfaction.

Pre-Production

• Verify signed contracts, scopes of work, insurance approvals, and mortgage/HOA documentation.
• Order permits and confirm code requirements, including mid-roof or final inspections.
• Enter project setup in AccuLynx (or CRM) with photos, documents, and work orders.
• Complete detailed material take-offs to verify accuracy before ordering.
• Issue purchase orders (POs) and work orders (WOs) and track approvals.

Scheduling & Coordination

• Schedule roofing crews and align them with material deliveries.
• Coordinate dumpsters, porta-johns, and other site logistics.
• Communicate daily/weekly schedules to crews, project managers, and customers.
• Adjust schedules proactively in response to weather delays or production changes.

Supplementing & Financial Protection

• Review insurance scopes against actual project requirements.
• Identify missing or under-scoped items and prepare supplements.
• Submit and track supplements to ensure approvals before close-out.
• Collaborate with sales/estimating to maximize recoverable costs and protect margins.

Field & Quality Oversight

• Conduct job site visits (or review field documentation) to verify workmanship and compliance.
• Confirm completed work matches contract scope and local code.
• Document issues and escalate corrective actions when needed.
• Ensure inspections are passed on the first attempt whenever possible.

Close-Out

• Collect final photos, warranties, and lien releases.
• Ensure all supplements and change orders are reflected in invoicing.
• Prepare and submit final invoices promptly.
• Archive all project files for warranty and compliance purposes.
• Experience: 3+ years in roofing or construction coordination (admin + field support).
• Technical Tools: AccuLynx (preferred), Xactimate knowledge (supplements), MS Office/Google Workspace, permitting portals.
• Knowledge: Roofing systems, insurance restoration process, building codes, material take-offs, and construction documentation.
• Skills: Strong organizational ability, attention to detail, and ability to communicate clearly with subs, homeowners, and internal staff.
• Preferred: Previous supplementing or estimating experience; ability to spot scope gaps and verify field quality.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

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