Job Description

Our client, a leading seed-stage venture capital firm investing in high-growth technology companies, is seeking a polished and highly organized Office Manager / Administrative Assistant for their San Francisco office. This role is crucial in ensuring an exceptional workplace experience while providing heavy, high-touch scheduling support for two analysts. The ideal candidate is proactive, detail-oriented, and thrives in a dynamic, fast-paced environment.

**Please note that this is an onsite, 5-month contract role based in San Francisco, CA. Pay will be $45-$48/hr.**

Key Responsibilities:

• Manage heavy, complex scheduling for two analysts with shifting priorities and cross-time-zone coordination
• Provide proactive calendar management, ensuring investors are prepared, meetings flow smoothly, and follow-ups are handled
• Assist with expense reporting, light travel arrangements, and ongoing administrative support
• Coordinate closely with Executive Assistants across global offices to support cross-functional communication and projects
• Serve as the primary point of contact for guests, employees, founders, and portfolio company visitors
• Oversee daily office operations, ensuring a clean, organized, and seamless workplace environment
• Manage relationships with vendors, building management, IT, and maintenance providers
• Maintain conference room schedules; ensure meeting spaces are fully prepped and tech-ready
• Handle incoming/outgoing mail, packages, and general office correspondence
• Monitor and restock office and kitchen supplies; maintain tidy and well-organized shared spaces
• Support coordination of office events, team lunches, happy hours, and occasional offsite gatherings
• Provide general support for culture-building and workplace experience initiatives

Qualifications

• 2-4 years of office management, administrative, or executive assistant experience
• Experience in venture capital, tech, private equity, or financial services is a strong plus
• Proven ability to manage complex, high-volume calendars
• Excellent communication skills with a polished, professional, and personable demeanor
• Proficiency with G Suite / Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
• Highly organized, detail-oriented, and able to manage competing priorities
• Positive, solutions-oriented, and eager to pitch in wherever needed
• Comfortable in a fast-paced, tech-driven environment

Please submit your resume for immediate consideration!

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